Effective Date: Tuesday, 18 November 2025

1. Introduction
   1. Warner Attorneys (“we”, “us”, “our”) is committed to protecting your privacy and ensuring the security of your personal information.
   2. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA) and applicable South African legislation.
   3. By using our website, engaging our services, or otherwise interacting with us, you consent to the collection and use of your personal information as described in this Privacy Policy.
2. Information We Collect
   1. Personal Information
      1. Identity Information: Full names, identity numbers, passport numbers, date of birth, nationality, and photographs.
      2. Contact Information: Physical and postal addresses, telephone numbers, email addresses, fax numbers.
      3. Professional Information: Occupation, employer details, registration numbers, qualifications.
      4. Financial Information: Banking details, income information, asset details, credit information (where relevant).
      5. Legal Matter Information: Case details, correspondence, court documents, records.
      6. Technical Information: IP address, browser type, device information, website usage data.
   2. Special Personal Information
      1. Information relating to criminal proceedings.
      2. Health information (where relevant to legal matters).
      3. Information relating to legal proceedings and litigation.
3. How We Collect Information
   1. Direct interactions when you engage our services.
   2. Our website, including contact forms and cookies.
   3. Third parties such as practitioners, courts, and government entities.
   4. Public records and databases.
   5. Correspondence and communications.
4. Purposes for Processing Personal Information
   1. Legal Services
      1. Providing legal advice and representation.
      2. Conducting legal research and case preparation.
      3. Communicating with courts, opposing parties, and practitioners.
      4. Maintaining client files and legal records.
      5. Fulfilling professional and ethical obligations.
   2. Business Operations
      1. Client relationship management.
      2. Billing and accounting.
      3. Business development and marketing (with consent).
      4. Compliance with legal and regulatory requirements.
      5. Risk management and quality assurance.
   3. Website and Communications
      1. Responding to enquiries and communications.
      2. Improving our website and services.
      3. Sending newsletters and updates (with consent).
5. Legal Basis for Processing
   1. Consent: Where you have given specific consent.
   2. Contract: Processing necessary to perform our services.
   3. Legal Obligation: Processing required to comply with legal duties.
   4. Legitimate Interest: Where our interests do not override your rights.
6. Disclosure of Personal Information
   1. Within Our Firm
      1. Attorneys, candidate attorneys, paralegals, support staff.
      2. Administrative and management personnel.
   2. Third Parties
      1. Courts, tribunals, judicial bodies.
      2. Opposing parties and their representatives.
      3. Expert witnesses, counsel, consultants.
      4. Professional service providers (IT, auditors, etc.).
      5. Regulators and professional councils.
      6. Government entities where required by law.
   3. International Transfers
      1. Adequacy decisions by the Information Regulator.
      2. Appropriate safeguards (corporate rules, contractual clauses).
      3. Your explicit consent.
7. Retention of Personal Information
   1. Required to provide legal services.
   2. Necessary to comply with legal obligations.
   3. Required by law or regulation.
   4. Needed for legitimate business purposes.
   5. Client files are typically retained for at least 7 years.
8. Security Measures
   1. Protection against unauthorised access, disclosure, or use.
   2. Protection against accidental loss or destruction.
   3. Protection against unlawful processing.
   4. Physical security controls.
   5. Electronic security systems.
   6. Staff confidentiality training.
   7. Regular security assessments.
9. Your Rights
   1. Access and Correction
      1. Request access to your information.
      2. Request correction or updating.
      3. Receive information on processing.
   2. Objection and Restriction
      1. Object to processing in certain circumstances.
      2. Request restriction of processing.
      3. Withdraw consent where applicable.
   3. Data Portability and Erasure
      1. Request your data in a structured format.
      2. Request deletion in certain circumstances.
   4. Limitations to rights include:
      1. Legal professional privilege.
      2. Ongoing legal proceedings.
      3. Regulatory requirements.
      4. Overriding legitimate interests.
10. Cookies and Website Technology
    1. Ensure proper website functionality.
    2. Analyse usage and improve experience.
    3. Remember preferences and settings.
    4. You may disable cookies via your browser.
11. Marketing Communications
    1. We may send marketing communications if:
       1. You consent to receive them.
       2. We have a legitimate interest and you have not objected.
    2. You may opt-out at any time by:
       1. Using unsubscribe links.
       2. Contacting us directly.
       3. Updating your website preferences.
12. Children’s Privacy
    1. Our services are not directed at persons under 18.
    2. We do not knowingly collect information from minors.
13. Third-Party Websites
    1. We may link to external websites not controlled by us.
    2. You should review their privacy policies independently.
14. Updates to This Privacy Policy
    1. Posting updates on our website.
    2. Sending notifications where contact details exist.
    3. Any other appropriate communication.
15. Contact Information
    1. Information Officer: Russell Warner — Principal Attorney, 10 Marne Avenue, Claremont, 7708 | 021 674 1893 | russell@warner.org.za
    2. Complaints:
       1. Contact our Information Officer.
       2. Lodge complaints with the Information Regulator:
          1. Website: www.inforegulator.org.za
          2. Email: inforegulator@justice.gov.za
          3. Tel: 012 406 4818
16. Governing Law
    1. This Privacy Policy is governed by South African law.
    2. Disputes fall under South African courts’ jurisdiction.

WARNER ATTORNEYS

RUSSELL WILLIAM WARNER – B.COM (STELLENBOSCH) LLB (CAPE TOWN) PG DIP (FP) (FREE STATE)

Legal Practice Council Member (Northern Provinces) No. 26612 | Firm No. 13463

Admitted Advocate (1996) | Attorney with Right of Appearance in the High Court (1998)

This Privacy Policy forms part of our terms of engagement and must be read together with our policies and legal notices.